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BROOKENBY PARISH COUNCIL
Notes of the
Meeting of the Council held in the Community Resource Centre, Brookenby on
Tuesday 8th June 2010 at 7.00pm.
Present:
Dave
Clark
Ian Round
Janine Shackleton
Malcolm Thorpe
In attendance: PCSO Payne
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Election of chairman:
Cllr Purdy.
Proposed, Cllr Round. Not seconded.
Cllr Round. Proposed, Cllr Mrs Shackleton. Seconded,
Cllr Clark. Resolved.
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Election of vice chairman:
Cllr Purdy.
Proposed, Cllr Round. Not seconded.
Cllr Thorpe. Proposed, Cllr Clark. Seconded, Cllr Mrs
Shackleton. Resolved.
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Apologies for Absence:
Cllrs Purdy, Jarvis & Mrs Rivett.
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Declarations of Interest:
Cllr Round
declared a personal interest in item 14.
Cllr Mrs Shackleton declared a personal interest in item 13 and a
personal/prejudicial interest in item 17.
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Notes of Meeting held on 6th April to be
approved as minutes:
Signed as a true record.
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Police Report:
PCSO is to write update for newsletter and website to
keep parishioners informed. Arson has taken place at the officer’s mess.
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Reports from Representatives of the District
& County Councils and other outside bodies:
No representatives present.
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Clerk’s report on matters outstanding:
Letter received from LCC Highways, detailing recent
meeting. Council has been asked to prioritise repairs to pavements in village.
Agenda item at next meeting.
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Finances:
a) To approve statement of accounts for year
ended 31st March 2010:
Approved and duly signed.
b) Execute review of effectiveness of the
internal auditor:
The clerk read the internal auditor’s
report to council. Council resolved its effectiveness.
c) Execute annual governance statement:
Executed.
Council resolved to pay:
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WLDC
(litter picking)
BCCMC
(electricity)
BCCMC
(rent)
H
Pitman (salary/expenses) May & June
H
Pitman (refund for HMCS court costs)
Cassells
(internal audit)
LMR
Services Ltd |
£
174.91
46.08
614.12
434.23
45.00
58.75
995.82
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Council resolved to add Cllrs Thorpe and Mrs Shackleton
to bank mandate.
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Planning
None.
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Correspondence:
WLDC Code of conduct training to be held on 19th
July at 7pm at Guildhall, Gainsborough. Cllrs Thorpe, Round and Clark to
attend.
Correspondence from parishioner regarding Environmental
Health matters. Clerk to refer.
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To discuss & resolve on renewal of
insurance policy:
Letter received from BCCMC regarding possibility of
taking out own insurance cover for the community centre. Council was concerned
that it had no details and Cllr Mrs Shackleton said that she had no idea of
the details of the policy. As the insurance was renewable on 1st
June and renewal was already late, council resolved to renew on this occasion
but clerk to obtain quotes before next renewal date.
Aon Ltd at a cost of £3198.04. Proposed, Cllr Round. Seconded, Cllr
Thorpe. Resolved.
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To discuss & resolve on funding for
community news:
£100. Proposed, Cllr Thorpe. Seconded, Cllr Clark.
Resolved.
Cllr Purdy to be asked to provide a report on the
website for next meeting.
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To discuss a mountain bike trail in village:
Deferred.
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To elect a parish council representative on
BCCMC:
Council resolved to defer the decision until its
position with BCCMC is clarified. Proposed,
Cllr Round. Seconded, Cllr Thorpe. Resolved. Cllr Mrs Shackleton
abstained.
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To resolve to move into closed session:
Proposed, Cllr Clark. Seconded Cllr Thorpe. Resolved. 3
for/1 against, Cllr Round.
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To discuss outstanding debt from BCCMC:
Cllr Mrs Shackleton left the room. An update was given
on debt recovery. It was agreed that a meeting was necessary to discuss court
case.
Meeting closed at
10.10 pm
(Please note that the Minutes
of the Council meetings may only be promulgated in the month following the
Chairman's ratification of Council Meeting Notes. The above notes are an
accurate transcript of Council business; the official minutes are held by the
Parish Clerk and are available for public viewing by arrangement with the
Clerk.)
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