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BROOKENBY PARISH COUNCIL
Notes of the Meeting of the Council held in the
Community Resource Centre, Brookenby on Tuesday, 6th April 2010 at 7.43pm.
Present:
Shirley
Turner (Chairman)
Kerry Camm
Dave Clark
Brod Purdy
Ian Round
Simon
Ryder
1. Apologies for Absence: Cllr Theobald
2. Declarations of Interest:
Cllr Round
declared a personal interest in items 12, 13 & 14. Cllr Mrs Turner declared a personal
interest in item 16.
3. Notes of Meeting held on 2nd March to be
approved as minutes:
Signed as a true record
4. Police Report:
No police present.
5. Reports from Representatives of the District
& County Councils and other outside bodies:
Cllr Purdy gave an update from Brookenby Steering
Group. The Parish Plan is nearing completion and it is hoped a launch event
will take place in May.
Cllr Round gave an update on Brookenby Forward. There
is to be a meeting later this week. The grant application for community
computer facilities has been unsuccessful. Clerk gave him details of a new LCC
grant which may be able to help with funding this project.
6. Clerk’s report on matters outstanding:
Mr Price has kindly looked into the matter of whether
parish council is paying for the correct gas meter and has confirmed that it
is.
WLDC has issued a Section 215 notice on the owners of
the Former Officers Mess, to either repair or demolish, which will take effect
on 15th April 2010.
7. Finances:
Council resolved to pay:
H Pitman (salary/expenses)
£221.98
H Pitman (refund for HMCS money claim online)
£100.00
Royal British Legion
£100.00
8. Planning
None.
9. Correspondence:
Mr Price and his wife were thanked for spending time
sorting the recycling bins.
WLDC Parish, Town & District Assembly to be held on
12th April at Guildhall, Gainsborough.
Spinal Injuries Association/Victim Support – requests
for funding. Agenda item next meeting.
10. To
discuss new war memorial plaque:
Cllr Purdy suggested approaching MOD for funding. He
and Cllr Camm will look into design, site and possible funding available.
11. Report on meeting with Highways:
Cllrs Round, Ryder and Purdy met with officers to
discuss long list of requests. Due to shortage of money, parish council has
been advised to prioritise. This will be done at next meeting. There is money
available for repair but not for new projects. Officers confirmed that a
lay-by will be installed on Swinhope Road for buses to pull in.
12. To discuss need for a mountain bike trail in
village :
Council has received a petition signed by 18 residents
requesting this facility. Clerk to invite a group of young people to the next
council meeting to give more details on the proposal.
13.To discuss & resolve on payment of
conveyancing fees for purchase of playing field:
Cllr Round informed council that grant money cannot be
used to pay legal fees and asked that parish council fund. He then left the
room. Maximum contribution of £1,000. Proposed, Cllr Purdy. Seconded, Cllr
Camm. Resolved.
14. To discuss & resolve on bill for grass
cutting of football pitch:
As this was already in the grass cutting contract paid
for by the parish council, it was resolved that this extra cut, which had been
requested without authority, not be paid. Bill to be returned to Winchester
Marine.
Proposed, Cllr Purdy. Seconded, Cllr Camm.
15. To resolve to move into closed session:
Proposed, Cllr Camm. Seconded Cllr Purdy. Resolved.
Cllr Turner left the meeting.
16. To discuss outstanding debt from BCCMC:
Cllr Round took the chair as vice chairman. An update
was given on debt recovery.
Meeting closed at 8.36 pm
Notes of the Meeting of the Council held in the
Community Resource Centre, Brookenby on Tuesday, 6th April 2010 at 7.43pm.
Present:
Shirley
Turner (Chairman)
Kerry Camm
Dave Clark
Brod Purdy
Ian Round
Simon
Ryder
1. Apologies for Absence: Cllr Theobald
2. Declarations of Interest: Cllr
Round declared a personal interest in items 12, 13 & 14. Cllr Mrs Turner declared a personal
interest in item 16.
3. Notes of Meeting held on 2nd March to be
approved as minutes:
Signed as a true record
4. Police Report:
No police present.
5. Reports from Representatives of the District
& County Councils and other outside bodies:
Cllr Purdy gave an update from Brookenby Steering
Group. The Parish Plan is nearing completion and it is hoped a launch event will
take place in May.
Cllr Round gave an update on Brookenby Forward. There
is to be a meeting later this week. The grant application for community computer
facilities has been unsuccessful. Clerk gave him details of a new LCC grant
which may be able to help with funding this project.
6. Clerk’s report on matters outstanding:
Mr Price has kindly looked into the matter of whether
parish council is paying for the correct gas meter and has confirmed that it is.
WLDC has issued a Section 215 notice on the owners of
the Former Officers Mess, to either repair or demolish, which will take effect
on 15th April 2010.
7. Finances:
Council resolved to pay:
H Pitman (salary/expenses)
£221.98
H Pitman (refund for HMCS money claim online)
£100.00
Royal British Legion
£100.00
8. Planning
None.
9. Correspondence:
Mr Price and his wife were thanked for spending time
sorting the recycling bins.
WLDC Parish, Town & District Assembly to be held on
12th April at Guildhall, Gainsborough.
Spinal Injuries Association/Victim Support – requests
for funding. Agenda item next meeting.
10. To
discuss new war memorial plaque:
Cllr Purdy suggested approaching MOD for funding. He
and Cllr Camm will look into design, site and possible funding available.
11. Report on meeting with Highways:
Cllrs Round, Ryder and Purdy met with officers to
discuss long list of requests. Due to shortage of money, parish council has been
advised to prioritise. This will be done at next meeting. There is money
available for repair but not for new projects. Officers confirmed that a lay-by
will be installed on Swinhope Road for buses to pull in.
12. To discuss need for a mountain bike trail in
village :
Council has received a petition signed by 18 residents
requesting this facility. Clerk to invite a group of young people to the next
council meeting to give more details on the proposal.
13.To discuss & resolve on payment of
conveyancing fees for purchase of playing field:
Cllr Round informed council that grant money cannot be
used to pay legal fees and asked that parish council fund. He then left the
room. Maximum contribution of £1,000. Proposed, Cllr Purdy. Seconded, Cllr
Camm. Resolved.
14. To discuss & resolve on bill for grass
cutting of football pitch:
As this was already in the grass cutting contract paid
for by the parish council, it was resolved that this extra cut, which had been
requested without authority, not be paid. Bill to be returned to Winchester
Marine.
Proposed, Cllr Purdy. Seconded, Cllr Camm.
15. To resolve to move into closed session:
Proposed, Cllr Camm. Seconded Cllr Purdy. Resolved.
Cllr Turner left the meeting.
16. To discuss outstanding debt from BCCMC:
Cllr Round took the chair as vice chairman. An update
was given on debt recovery.
Meeting closed at 8.36 pm
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Notes
of the Meeting of the Council held in the Community Resource Centre, Brookenby
on Tuesday, 2nd March 2010 at 7pm.
Present:
Shirley Turner (Chairman)
Kerry Camm
Dave Clark
Brod Purdy
Ian Round
Simon Ryder
1. Apologies for Absence: Cllr Keimach
2. Declarations of Interest: None
3. Notes of Meetings held on 2nd & 15th February to be approved as
minutes:
Signed as a true
record
4. Police Report:
No police present.
5. Reports from Representatives of the District & County Councils and
other outside bodies:
Cllr Theobald informed
council that WLDC has set a council tax rise of 0.48% and that the Market
Rasen swimming pool is moving forward.
6. Clerk’s report on matters outstanding:
A cheque for £335 has
been received from Surestart for hire of the parish room in 2009.
Clerk is to query
whether gas bill for church is being paid by parish council.
7. Finances:
Council resolved to
pay:
Pitman (salary/expenses)
£221.56
Beetenson & Gibbon solicitors
£829.75
LALC subs
£172.73
Balance in account as @ 11 Feb
2010
£8585.14
Precept upon the
charging authority form was duly signed.
8. Planning
Certificate of lawful
development application for Kingsmead Caravan Park, Swinhope: Site is in
adjoining parish of Swinhope but abuts the boundary. Council is of the opinion
that, being in an AONB, it would be detrimental to the area and council and
residents are adamant that the use claimed has not been proven and the site
has not been used for social activities.
Council resolved to
call an extraordinary meeting to deal with planning applications received
between meetings. Proposed Cllr Round. Seconded Cllr Camm.
9. Correspondence:
Childrenslinks -
confusion re use of parish room. Clerk to clarify.
Petition for a
mountain bike trail - agenda item at next meeting.
LCC - provision of
grit bins
10. To discuss need for a
new notice board on Salisbury/Lancaster Road:
Cllr Round to obtain
quote for adaptation of notice board stored in community centre. To be
discussed further at next meeting.
11. To consider new war memorial:
Wall plaque to be
investigated. Cllr Camm to inform council of possible grants available and
costings at next meeting.
12. To discuss improvements to footpaths around village:
Clerk to arrange
meeting with LCC Highways to discuss this matter, locations for bus stops/pull
ins and new grit bins in village.
13.To discuss need for a bus shelter at bottom of Kent Road:
Council to look into
funding and include in budget for 2011/12.
14. To discuss & resolve on council's point of contact with LALC when
requests for information are made in writing or by telephone:
Written/email
requests- LALC to respond to clerk only
Telephone requests
-LALC to respond to clerk and chairman
15. To discuss council's response to WLDC's consultation on the best
locations for gypsy & traveller sites:
No comments to make.
16. To resolve to move into closed session:
Proposed Cllr Purdy.
Seconded Cllr Ryder. Resolved.
17. To discuss outstanding debt & resolve on legal action to be
taken:
Cllr Turner was asked
to leave the meeting. Proposed Cllr Round. Seconded Cllr Purdy. Resolved.
Cllr Round took the
chair as vice chairman.
Cllr Camm left the
meeting at 8.34pm.
Meeting
closed at 8.40 pm
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Minutes of the Extraordinary
Meeting of the Council held in the Community Resource Centre, Brookenby on
Monday, 15th February 2010 at 7pm.
Present:
Shirley
Turner
Ian Round
Brod Purdy
Simon Ryder
Kerry Camm
David Clark
Apologies for Absence:
None
2. Declarations of Interest:
Cllr Mrs Turner declared a personal
interest in item 4.
Cllr Round, as vice chairman, was
then appointed chairman for the meeting
3. To discuss & resolve to move into closed session to discuss
following agenda item:
Not resolved.
4. To discuss & resolve on course of action with regard to recovery
of debt from BCCMC.
Having sought advice from Richard
Enderby, LALC, Council resolved to take the advice given and send a letter
requesting payment forthwith, and certainly within 14 days, or an explanation as
to why the money is not being repaid, by special delivery to the chairman and
the ex-treasurer of BCCMC, with a copy to the Charities Commission.
Proposed Cllr Purdy. Seconded Cllr Ryder. 4 for,1
against & 1 abstention.
To resolve to consider legal action.
Proposed Cllr Ryder. Seconded
Cllr Purdy. Resolved. 4 for, 1against, 1 abstention.
The meeting closed at 7.15pm.
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Minutes of the Meeting of the
Council held in the Community Resource Centre, Brookenby on Tuesday, 2nd
February 2010 at 7pm
Present:
Shirley
Turner (Chairman)
Dave Clark
Brod Purdy
Ian Round
Simon Ryder
1.
Apologies for Absence:
Cllr Camm
PCSO Payne
2.
Declarations of Interest:
Cllrs
Round & Ryder declared a personal interest in item 10 as they are both
members of Brookenby Forward.
3.
Notes of
Meetings held on 5th January to be approved as minutes: The amounts to be paid in accounts to
were added and the minutes were then signed as a true record
4.
Police Report: No police present.
5.
Reports from
Representatives of the District & County Councils and other outside bodies: No district/county councillors
present. Grant Lockett, WLDC Housing & Renewal Services Manager, gave an
informative talk about his role and the remit of his department.
6.
Clerk’s report
on matters outstanding: Co-option of councillor
needs to take place at next meeting. Clerk to invite interested parishioner to
next council meeting. The clerk confirmed that the proposed sale of the east
wing of the community centre has definitely fallen through. WLDC's legal
department is being consulted to progress removal of fly tipping at garages on
Cambridge Crescent. Clerk to request update for next meeting.
7.
Finances: Council resolved to pay:
H Pitman (salary/expenses)
£213.84
WLDC (handyman)
£66.15
B Purdy (re-imbursement of domain renewal) £90.85
R Wright & Sons (Christmas tree)
£97.75
BCCMC (2xelectricity & water)
£104.04
The clerk confirmed that £193.12 has been reimbursed from
Allianz for overpayment on insurance.
8.
Planning: None. Cllr Purdy requested that
council adopt a policy for dealing with planning applications received between
meetings. To be discussed as agenda item at next meeting.
9.
Correspondence: To be circulated.
10.
To approve a
funding application for an e-learning suite for community use: Cllr Round informed council that
Brookenby Forward is applying for grant funding from European Sustainability
Fund, with match funding from Active Parishes fund, for kitting out the parish
room with lap tops with wireless network set up. These may then be used by the
community, with courses to be run to assist with job applications, computer
courses and possibility of other training via CG Partnership. The parish council
supports the project that encourages community involvement and offered use of
either of the parish rooms. An invitation to be sent to WLDC officer to talk
about installation of a wireless network at next meeting.
11.
To discuss outstanding debt from BCCMC: Clerk to request a copy of BCCMC's
accounts for 2008/9 for next meeting.
12.
To discuss repair/improvement of outside lighting at
community centre: Resolved that a letter
be sent to BCCMC requesting that the lights on the left hand side be repaired
and a light sensor be installed to reduce electricity costs
13.
To discuss request from Sure Start for permission to decorate
the parish room: Council has no
objections
14.
To discuss & resolve charge to Sure Start for hire of
parish room in 2009: The clerk informed
council that no remuneration has been received from Sure Start since March 09.
Council resolved to charge the figure received in March plus 5% divided by 50%
(£265) because of low usage over the last year. Clerk to draw up a written agreement for the terms of usage
of the parish room for adoption at the next meeting.
Meeting
closed at 8.30 pm
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